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Encoura
Statement of
Policies & Procedures
Effective Dec, 2011
-
Purpose of Policies
-
Changes to the Agent Agreement, Policies and Procedures or
Compensation Plan
-
Waiver
-
Severability
-
Agent Status
-
Agent
Limitation
-
Executing and Renewing a Agent Agreement
-
Agent
Benefits
-
Encoura Identification Number
-
Signup by Phone
-
Adherence to the Encoura Compensation Plan
-
Sponsoring
-
Cross-Line Sponsoring
-
Territories & International Marketing
-
Organization Reports Confidential
-
Ordering
-
Payment
-
Bonuses and Commissions
-
Payment Information, Organization Reports & Records
-
Actions of Household Members or Affiliated Individuals
-
Unauthorized Claims and Actions
-
Inventory
Loading Prohibited
-
Product Sales to
End Consumers
-
Advertising Policy
-
Media
and Media Inquiries
-
Meetings
-
Re-packaging and
Re-labeling Prohibited
-
Conflict of Interest
-
Commercial Retail
Outlets
-
Continuing Development
Obligations
-
Return Policy
-
Return Procedures
-
Taxes
-
Use of Agent's Name and
Likeness
-
Errors
-
Changes to the Encoura
Business, Address & Telephone
-
Transfer of Sponsorship
-
Sale or Assignment of
Encoura Business
-
Succession
-
Divorce or Dissolution
-
Titles Not Forfeited
-
Inactivity and
Cancellation
-
Inheritance of Sponsored
from a Canceled Agent
-
Dispute Resolution and
Disciplinary Proceedings
-
Definitions
1. Purpose of Policies
Encoura is a direct sales company that markets products and services
through Independent Encoura Agent. It is important to understand that
your success and the success of your fellow Agents is dependent upon
the integrity of the men and women who market our products and
services. To clearly define the relationship that exists between
Agents and Encoura, and to explicitly set a standard for acceptable
business conduct, Encoura has established these Policies, which are
incorporated into, and form an integral part of, your Encoura Agent
Agreement. The Encoura Compensation Plan, the Agent Agreement, and
these Policies, all in their current form and as amended by Encoura at
its sole discretion, together constitute the entire contract between
Agents and Encoura. These documents shall be collectively referred to
throughout this document as the "Agreement." If you have any questions
regarding any policy or procedure, do not hesitate to seek an answer
from anyone in your support line or an appropriate person at the
Encoura Home Office.
2. Changes to the Agreement, Policies and Procedures
or Compensation Plan
Because the law and the business environment periodically change,
Encoura reserves the right to amend its Policies and Procedures, the
Compensation Plan, product offerings and prices, or any other part of
the program, in its sole and absolute discretion. By signing an Agent
Agreement, indicating that the terms and conditions are agreed upon,
an
Agent agrees to abide by all amendments or modifications that Encoura
elects to make. Notification of amendments shall be issued in official
Encoura materials, which may include Encoura’s newsletters, by posting
amendments on the Company's Internet web site, via company e-mail, or
through special mailings or inserts into product orders. Amendments
shall be effective upon publication unless otherwise stated. The
continuation of an Agent's Encoura business or a Agent's acceptance of
bonuses or commissions constitutes acceptance of any and all
amendments.
3. Waiver
Encoura never gives up its right to insist on compliance with the
Agreement and with the applicable laws governing the conduct of an
Encoura business. No failure of Encoura to exercise any right or power
under the Agreement or to insist upon strict compliance by an Agent
with any obligation or provision of the Agreement, and no custom or
practice of the parties at variance with the terms of the Agreement,
shall constitute a waiver of Encoura’s right to demand exact
compliance with the Agreement. Waiver by Encoura can be effected only
in writing by an authorized officer of the Company. Encoura’s waiver
of any particular breach by an Agent shall not affect or impair the
Company's rights with respect to any subsequent breach, nor shall it
affect in any way the rights or obligations of any other Agent. Nor
shall any delay or omission by Encoura to exercise any right arising
from a breach affect or impair Encoura’s rights as to that or any
subsequent
breach.
The
existence of any claim or cause of action of an Agent against Encoura
shall not constitute a defense to the Company's enforcement of any
term or provision of the Agreement.
4. Severability
If
any provision of this Agreement is determined to be invalid or
unenforceable for whatever reason, such provision shall be fully
severable from this Agreement and the remaining terms shall remain in
full force and effect and be construed as if such invalid or
unenforceable provision never comprised a part hereof. Furthermore, in
lieu of such invalid or unenforceable provision there shall be added
in its place a provision as similar in its terms to the invalid or
unenforceable provisions as may be possible and legal, valid and
enforceable.
5. Agents Status
Agents are independent contractors, and are not purchasers of a
franchise. The agreement between Encoura and its Agents does not
create an employer/employee relationship, partnership or joint venture
between Encoura and the Agent. An Agent shall not be treated as an
employee of Encoura for his or her services for any reason, including
but not limited to, Federal or State tax purposes, nor for purposes of
the Federal Insurance Contributions Act, the Social Security Act,
State Unemployment Act or State Employment Act. The Agent has no
authority (express or implied) to bind the company to any obligation.
Agents shall not incur any debt, expense, obligation, or open any bank
account on behalf of, for, or in the name of Encoura. Agents are
solely responsible for paying all expenses incurred pursuant to
operating their businesses, including but not limited to travel, food,
lodging, secretarial, office, telephone, and other expenses.
6. Agent Limitation
No
individual may own, operate, or participate in more than one Encoura
business at a time. An Agent who is a member of a corporation,
partnership or other entity that owns or operates an Encoura business
may not apply to become an Agent on an individual basis. Requests for exceptions
to this policy can be submitted to the Encoura Compliance Department
and will be reviewed on a case-by-case basis.
7. Executing and Renewing an Agent Agreement
For
federal income tax purposes a completed Agent Agreement is needed by
the Company. The Company reserves the right to reject any agreements
for new Agents. To become an Encoura Agent, applicants must satisfy
all of the following:
A)
Be age of majority in the state in which they distribute Encoura
products or services;
B)
Reside in the United States;
C)
Have a valid United States Social Security or Federal Tax ID Number
and submit it on the Agent Agreement;
D)
Submit a properly completed Agent Agreement to Encoura. The Agent
Agreement shall be executed by the individual who shall be operating
the business, or his or her legal representative. If someone other
than the individual who will be operating the business executes the
Agreement on behalf of the applicant, an original, notarized Power of
Attorney must be submitted with the agreement.
The
term of the Agreement is six months from the date of enrollment. The
Agreement shall automatically renew every six months unless one party
provides the other with at least ten days advance written notice of
its intent not to renew. Either party may elect not to renew the
agreement at any six month renewal date.
8. Agent Benefits
Once
Encoura has accepted an Agent Agreement, the benefits of the
Compensation Plan and the Agent Agreement are available to the Agent.
These benefits include the right to:
A)
Purchase Encoura products and services at the Agent prices.
B)
Retail Encoura products and make a profit (Any Agent who elects to
retail Encoura products must have a valid sales tax exemption or
resellers certificate for the states they are selling products in).
C)
Sponsor other individuals as Customers or Agents and thereby build a
Marketing Organization.
D)
Participate in the Encoura Compensation Plan (receive bonuses and
commissions, if eligible).
9. Encoura Identification Number
Upon
enrollment, the Company will provide a unique Encoura Identification
Number to the Agent and/or Customer by which he or she will be
identified. This number will be used to place orders and to track
commissions and bonuses.
10. Signup by Phone
A
Sponsor or the new Agent may call the Encoura Home Office during
regular business hours to receive an Encoura Identification Number.
The caller must be able to provide all necessary Agent information
over the phone, such as Social Security or Federal ID Number if
needed, sponsor information, shipping address and proper method of
payment.
Should phone signup occur a new Agent must submit an Agent Agreement
(hard copy) within ten (10) business days to the Encoura home office.
11. Adherence to the Encoura Compensation Plan
Agents must adhere to the terms of the Encoura Compensation Plan as
set forth in
official Encoura literature. Agents shall not offer the Encoura
opportunity through, or in combination with any other system, program,
or method of marketing other than that set forth in official Encoura
literature. Agents shall not require or encourage other current or
prospective Customers or Agents to participate in Encoura in any
manner that varies from the program as set forth in official Encoura
literature (which includes material on the Encoura web site), nor
require the purchase of any product or service, or payment of any fee
not specified in the Encoura Marketing Plan.
12. Sponsoring
All
Agents in good standing have the right to sponsor others into Encoura.
Each prospective Customer or Agent has the ultimate right to choose
his or her own Sponsor. If two Agents claim to be the Sponsor of the
same Agent or Customer, the first agreement (signed hardcopy) received
by Encoura shall be controlling.
13. Cross-Line Sponsoring
Actual or attempted cross-line sponsoring is strictly prohibited.
"Cross-line sponsoring" is defined as the sponsoring of an individual
or entity that already has a Customer ID# or Agent Agreement on file with Encoura with a different sponsor. The use of a spouse or relative's
name, trade name, d.b.a., assumed name, corporation, partnership,
trust, Federal ID Number or fictitious ID number, or any other device
or contrivance to circumvent this policy is strictly prohibited. An
Agent shall not demean, discredit or defame other Encoura Agents in an
attempt to entice another Customer, Agent or prospective Agent to
become part of his or her organization.
14. Territories & International Marketing
There are no exclusive sales territories within the United States for
selling products and services or promoting the opportunity. Encoura
Agents must, until further notice, limit the resale of Encoura
products and services and the presentation of the Encoura business to
prospective customers and Agents located within the United States and
U.S. Territories because of critical legal and tax considerations,
including: compliance with foreign laws regarding product approval or
registration; regulations regarding ingredients, labeling, and
packaging; cautionary statements; protection of intellectual property;
compliance with customs, tax and immigration laws; compliance with
direct selling laws; product and income representations; and
literature content and language requirements. Moreover, allowing a few
Agents to conduct business in markets not yet opened by Encoura would
violate the concept of affording every Agent the equal opportunity to
expand internationally.
Accordingly, Agents are authorized to sell Encoura products and
services and sponsor Customers and Agents only in the countries in
which Encoura is authorized to conduct business as announced in
official company literature. At this time Encoura products cannot be
shipped into or sold in any foreign country for the purpose of resale.
No Agent may sell, give, transfer, import, export or distribute
Encoura products or sales aids in any unauthorized country. In
addition, Agents may not, in any unauthorized country, do the
following:
A)
Conduct sales, enrollment or training meetings.
B)
Sponsor or attempt to sponsor Customers or Agents.
C)
Conduct any other activity for the purpose of selling Encoura
products, establishing a Marketing Organization, or promoting the
Encoura opportunity.
15. Organization Reports Confidential
All
Organization Reports (sometimes referred to as "Genealogy Reports")
and the
information contained therein, whether in hard-copy form or available
online are confidential and constitute proprietary information and
business trade secrets belonging to Encoura. Organization Reports are
provided to Agents in strictest confidence and are made available to
Agents for the sole purpose of assisting Agents in working with their
respective Marketing Organizations in the development of their
respective Encoura businesses. Each Agent and Encoura agrees that, but
for this agreement of confidentiality and nondisclosure, Encoura would
not provide Organization Reports to the Agent. An Agent shall not, on
his or her own behalf, or on behalf of any other person, partnership,
association, corporation or other entity:
A)
Directly or indirectly disclose any information contained in any
Organization Report to any third party;
B)
Use the information for any purpose other than promoting his or her
Encoura
business;
C)
Recruit or solicit any Agent or Customer of Encoura listed on any
report, or in any manner attempt to influence or induce any Agent or
Customer of Encoura, to alter their business relationship with Encoura.
Upon
demand by the Company, any current or former Agent will return the
original and all copies of Organization Reports, including but not
limited to those that have been mailed, faxed, or received via e-mail,
to the Company.
16. Ordering
A)
Advantage and Wholesale Customers
Under Encoura’s Advantage Customer Programs, an individual will be
purchasing goods directly from Encoura. The product PV/CV associated
with the order(s) will be allocated to the Customer placing the
order and the Team of the Agent who sponsored the Advantage Customer.
B)
Purchasing Encoura Products
Each
Agent should purchase his or her products directly from Encoura. If an
Agent
purchases products from another Agent or any other source, the
purchasing Agent will not receive the Personal PV/CV production that
is associated with that purchase.
C)
General Order Policies
On a
mail order with invalid or incorrect payment, Encoura will attempt to
contact the Agent or Customer by phone, and/or mail to try to obtain
another payment. If these attempts are unsuccessful after five (5)
working days, the order will be returned unprocessed. No C.O.D. orders
will be accepted. Encoura maintains no minimum order requirements.
Orders for products and sales aids may be combined.
D)
Shipping Policy
Encoura will normally ship products within three (3) business days
from the date on
which it receives an order.
E)
Confirmation of Order
An
Agent or Customer must confirm that the products received match the
products listed on the shipping invoice and are free of damage.
Failure to notify Encoura of any shipping discrepancy or damage within
thirty (20) days of shipment will cancel an Agent's right to request a
correction.
F)
End of Month Orders
All
orders must be received by close of business on the last business day
of the month to count for that month; any orders received after that
time will count towards the following month.
17. Payment
A)
Insufficient Funds
It
is the responsibility of each Agent or Customer to ensure that there
are sufficient funds or credit available in his or her account to
cover any orders placed. Encoura will not contact Agents or Customers
in regard to orders cancelled due to insufficient funds or credit. As
a result of insufficient funds or credit, an Agents order may not be
processed. This action may also result in a commission adjustment.
B)
Returned Checks
All
checks returned by a Agents or Customer's bank for insufficient funds
will be
resubmitted for payment. A $25 returned check fee will be charged to
the account of the Agent or Customer. After receiving a returned
check, all future orders must be paid by credit card, money order or
cashier's check. Any outstanding balance owed to Encoura by a Agent
for insufficient fund checks and returned check fees will be withheld
from subsequent bonus, commission checks and product returns.
C)
Restrictions on Third Party Use of Credit Cards and Checking Account
Access.
Agents shall not permit other Agents or customers to use their credit
cards, or permit debits to their checking accounts to make purchases
from the company without written authorization.
18. Bonuses and Commissions
There is only one commissionable event for Encoura Agents: the sale of
Encoura
products and services. No commissions are earned by merely sponsoring
new Agents. Compensation will consist solely of commissions, overrides
and/or bonuses related to the sale or other output derived from
in-person sales, solicitations or sales to end user consumers.
A)
Bonus and Commission Qualifications
An
Agent must be active and in compliance with the Agent Agreement and
Encoura’s Statement of Policies and Procedures to qualify for bonuses
and commissions. So long as an Agent complies with the terms of these
Agreements, Encoura shall pay commissions to such Agents in accordance
with the Encoura Compensation plan.
B)
Adjustment for Returned Products and Services
Agents receive bonuses and commissions based on the actual sales of
products and services to end consumers. When a product or service is
returned to Encoura for a refund or is repurchased by the Company, the
bonuses and commissions attributable to the returned or repurchased
product(s) will be deducted in the month in which the refund is given
and continuing every pay period thereafter until the commission is
recovered from the Agent(s) who received bonuses and commissions on
the sale of the refunded goods.
19. Payment Information, Organization Reports &
Records
A
data processing fee is charged for hard copies of Organization
Reports. The fee is 1% of the total commission check with a minimum
charge of $1.00. The fee is deducted from the monthly commission
check. Encoura will not issue checks below .74 cents. Extra
Organization Reports may be purchased at anytime for $5.00 for the
first 500 names and $0.01 for each additional name thereafter.
Commission checks and Organization Reports are mailed on or about the
fifteenth
(15th) of each month for commissions earned during the previous month.
When the
fifteenth (15th) falls on a weekend or holiday, the checks will be
mailed the following business day.
Any
request from an Agent for copies of invoices and submitted agreements
will require a fee of $1.00 per page. Encoura will retrieve up to
twelve (12) months of past records only.
20. Actions of Household Members or Affiliated
Individuals
If
any member of an Agent's immediate household engages in any activity
which, if Agent by the Agent, would violate any provision of the
Agreement, such activity will be deemed a violation by the Agent and
Encoura may take disciplinary action, pursuant to the Statement of
Policies, against the Agent, up to and including termination.
Similarly, if any individual associated in any way with a corporation,
partnership, trust or other entity
(collectively "affiliated individual") violates the Agreement, such
action(s) will be deemed a violation by the entity, and Encoura may
take disciplinary action against the entity.
21. Unauthorized Claims and Actions
A)
Indemnification
An
Agent is fully responsible for all of his or her verbal and written
statements made regarding Encoura products, services, and the
Marketing and Compensation Plan that are not expressly contained in
official Encoura materials. Agents agree to indemnify Encoura and hold
the Company harmless from any and all liability including judgments,
civil penalties, refunds, attorney fees, court costs or lost business
incurred by Encoura, its officers, directors, or employees arising
from the Agent's unauthorized representations or actions, including
but not limited to unauthorized income and/or product claims.
B)
Product Claims
No
claims as to therapeutic or curative properties of any products
offered by Encoura may be made except those contained in official
Encoura literature. In particular, no Agent may make any claim that
Encoura products are useful in the cure, treatment, diagnosis,
mitigation or prevention of any diseases. Such statements can be
perceived as medical or drug claims. Not only do such claims violate
Encoura’s policies, but they also violate federal laws and regulations
including those administered by the United States Food and Drug
Administration.
C)
Income Claims
Encoura is committed to ensuring that its marketing opportunity is
fairly and accurately presented to the public. Agents therefore must
not make any false, misleading or deceptive claims about their or
other persons' Encoura income. If, when presenting the Encoura
business opportunity, an Agent makes any express or implied claim
regarding actual or potential compensation from Encoura, the Agent
must also show the prospective Agent Encoura’s most recent Annual
Income Statistics sheet when available.
Examples of express income claims include, but are not limited to: "I
made $XXXX from my Encoura business last month;" or "Paul's Encoura
check was $XXXX last month." Examples of implied income claims
include, but are not limited to: "Joe just bought a new car with his
Encoura income;" or "You can quit your job with your Encoura income;"
or "With your Encoura income you can retire ten years early." The
Annual Income Statistics sheet must also be presented with any
hypothetical income projections or models used to illustrate the
operation of the Encoura compensation plan.
D)
Trade Shows, Expositions and Other Sales Forums
Agents may display and/or sell Encoura products at trade shows and
professional
expositions. Before submitting a deposit to the event promoter, Agents
must contact the Advertising Department in writing for conditional
approval, as Encoura’s policy is to authorize only one Encoura
business per event. Final approval will be granted to the first Agent
who submits an official advertisement of the event, a copy of the
contract signed by both the Agent and the event official, and a
receipt indicating the deposit has been paid. Approval is only given
to the event specified. Any requests to participate in future events
must again be submitted to the Advertising Department for approval.
Approval will not be given for swap meets, garage sales, flea markets,
or farmer's markets, as these events are not conducive to the
professional image Encoura wishes to portray, and various local laws
often prohibit the sale of dietary supplements at such events. Encoura
does not provide liability or other insurance coverage that is
sometimes required to participate in such events. Such coverage, if
necessary, is the responsibility of the Agent. Encoura further
reserves the right to refuse authorization to participate at any
function which it does not deem a suitable forum for the promotion of
its goods, services, or the Encoura opportunity.
22. Inventory Loading Prohibited
Agents are prohibited from purchasing products solely for the purpose
of qualifying for commissions, bonuses or advancement under the
Compensation Plan. Agents are not required to make any purchase or
maintain an inventory of any kind in order to qualify for the Encoura
Compensation Plan. Agents may not encourage others to inventory load.
Moreover, Agents are prohibited from carrying inventory for resale
purposes unless they have a valid sales tax exemption or resale
certificate on file with the Company.
23. Product Sales to End Consumers
The
Encoura Marketing and Compensation Plan is based upon the sale of
Encoura
products and services to end Consumers. Agents must fulfill personal
and Team Encoura volume requirements (as well as meet other
responsibilities set forth in the
Agreement) to be eligible for bonuses, commissions and advancement to
higher levels of achievement. The following sales requirements must be
satisfied for Agents to be eligible for commissions:
A)
In order to retain their Teams, Agents must personally produce at
least thirty (30) Encoura Point Volume (PV) every six months. Failure
to personally produce at least thirty (30) PV for six (6) consecutive
months will result in permanent roll up of an organization to the
sponsor of the inactive Agent. Failure to place an order for six (6)
consecutive months will also result in termination of the Agent
Agreement.
B)
The Encoura marketing program is built upon sales to the end consumer.
At least 70% of an Agent's monthly personal Encoura PV must be
consumed by an end consumer each month. Any device or scheme whereby
an Agent directly or through a third party purchases excess product
for purposes of qualifying for bonuses, commissions or contests
constitutes fraud on the part of the Agent.
C)
Agents that resell Encoura products are required to furnish their
personal retail
customers with two copies of a retail receipt at the time of the sale
(only Agents with sales tax resale or exemption certificates on file
with the company may inventory and retail products). The retail
receipts set forth the Customer Refund Warranty for Encoura products,
as well as any consumer protection rights afforded by federal or state
law. Agents must maintain a copy of all retail receipts for a period
of two (2) years and furnish them to Encoura at the company's request.
Encoura will maintain records documenting the purchases of Agents.
D)
Resale Sales Rule: In order to obtain the right to earn a Bonus or
Commission during a given month, an Agent must: (a) make not less than
one sale to each of 5
different resale customers (e.g., non-Agent Customers); or (b) have at least 20 PV of sales to any number of
resale customers. (A resale customer cannot be another Agent according
to the description set forth in # 7E above.)
D1.
In producing proof of such sales, the Agent should not disclose the
prices at which he or she made the retail sales.
D2.
If such Agent fails in any month to make said resale sales and/or to
produce such proof of making such sales, then he or she shall be
denied his or her Bonus or Commission that month and may subsequently
lose all rights if he or she continues to fail to meet this
requirement.
24. Advertising Policy
A)
General Policy
Encoura’s Advertising Policy is designed to protect long-term business
growth and to make Encoura a long-term opportunity for our Agents. In
the conduct of his or her business, a Agent shall safeguard and
promote the reputation of Encoura and its products.
Therefore, all advertising material, including but not limited to
signs, internet ads and similar methods, produced by an Agent must
first be submitted to Encoura’s Advertising Department for approval.
If Encoura does not issue written
approval of the advertising material to the Agent, the request for
approval shall be denied and the Agent shall not use the material.
B)
Trademarks
The
Encoura name, product names and other names as may be adopted by
Encoura are proprietary trade names, trademarks and service marks of
Encoura. As such, these marks are of great value to Encoura and are
supplied to Agents for their use only in an expressly authorized
manner. Use of the Encoura name, or any product or service name on any
advertising, promotion, or other material that is not produced by the
company is prohibited. However, Agents may use the Encoura name in
telephone book listings, on business cards and stationary as follows:
Agent's Name
Encoura Agent
C)
Use of Spokespersons' Names and Likenesses
Agents may use the names and likenesses of spokespersons in Agent
produced advertising (with the exception of the Internet) as well as
on flyers to promote upcoming events provided they are submitted to
and approved by Encoura’s Advertising Department. All materials must
receive official Encoura approval in writing prior to printing or
publication.
D)
Internet Policy
Agents can use web sites that are designed and provided by the company
to promote their businesses. Only official Encoura produced web sites
shall be permitted. If an Agent has a personal web page or a web page
for another business, the Agent can place an Encoura approved banner
on such web site that will link to the Encoura web site. However, no
Encoura banners may be placed on any web site that contains any
pornographic or obscene material, or material that, in Encoura’s sole
discretion, would tarnish or damage its image or reputation. In
addition, no Encoura banner may be placed on an Agent's personal or
business web page if it promotes any other brand of dietary
supplements, skin care products, or products, services, or the program
of another network or multilevel marketing company.
All search engine advertising such as Google ads, Yahoo or any coupon
ads must be authorized in advanced.
E)
Spamming and Mass Faxes
Except as provided in this section, Agents may not use or transmit
unsolicited faxes, mass e-mail distribution, unsolicited e-mail, or
otherwise engage in "spamming" relative to the operation of their
Encoura businesses. The terms "unsolicited faxes" and "unsolicited
e-mail" and "spamming" mean the transmission via telephone facsimile
or electronic mail, respectively, of any material or information
advertising or promoting Encoura, its products, its compensation plan
or any other aspect of the company which is transmitted to any person,
except that these terms do not include a fax or e-mail: (a) to any
person with that person's prior express invitation or permission; or
(b) to any person with whom the Agent has an established business or
personal relationship. The term "established business or personal
relationship" means a prior or existing relationship formed by a
voluntary two-way communication between an Agent and a person, on the
basis of: (a) an inquiry, agreement, purchase or transaction by the
person regarding products offered by such Agent or the Encoura income
opportunity; or (b) a personal or family relationship that has not
been previously terminated by either party. All e-mail and fax
messages must advise the recipient that he or she may request to be
removed from the sender's mailing list by sending a reply by e-mail or
fax to the sender. The sender shall comply with all such requests.
F)
Sales Aids
To
promote both the products and the tremendous opportunity Encoura
offers, Agents must use only the sales aids and support materials
produced by Encoura. The rationale behind this requirement is simple:
Encoura has carefully designed its products, product labels, the
Compensation Plan and promotional materials to ensure that all aspects
of Encoura are fair, truthful, substantiated and comply with federal
and state laws. If Encoura Agents develop their own sales aids and
promotional materials, notwithstanding their integrity and good
intentions, the likelihood that they would unintentionally violate
statutes or regulations affecting an Encoura business is almost
certain. These violations would jeopardize the Encoura opportunity for
all Agents. Accordingly, Agents must submit all written sales aids,
promotional materials, audio and video materials, advertisements, and
other literature to Encoura for approval at least thirty (30) days
prior to the date on which the Agent wishes to publish or release the
material. Unless the Agent receives specific written approval to use
the material, the request shall be deemed denied.
G)
Telephone Directory & Salutation
All
Agents may list themselves as an "Independent Encoura Agent" in the
yellow or white pages of the telephone directory under their own name.
No Agent may place telephone directory display ads using Encoura’s
name or logo. Agents may not answer the telephone by saying "Encoura," or in any manner that would lead the caller to
believe that he or she is a member of the Encoura Home Office. Agents
who list toll-free telephone numbers may not use the Encoura name(s),
logo(s), or product name (s) in conjunction with such listings. All
telephone book listing must include the Agent's name followed
immediately by the designation of "Independent Encoura Agent."
H)
Audio/Video Recording
Agents shall not record company events, speeches and Conference Calls,
nor may
Agents reproduce for sale, or for personal use, any recording of
company-produced
audio or videotape presentations.
I)
Domain Names
Agents may register the Encoura Web address assigned to them, when it
becomes available, with search engines. Agents shall not register, nor
attempt to register, the name of any product or service offered by
Encoura, or any trademark or trade name used by Encoura, as an
Internet domain name. This applies to marks that are identical to
those marks used by Encoura in conjunction with its products and
services as well as any marks that are similar in sound or spelling to
Encoura’s marks.
25. Media and Media Inquiries
An
Agent must not attempt to contact or respond to the media regarding
Encoura, its products or services, or his or her independent Encoura
business. All inquiries by any type of media must be immediately
referred to Encoura’s Marketing Department. This policy is designed to
ensure that accurate and consistent information is provided to the
public and to present a proper public image.
26. Meetings
Agents who sponsor an Encoura event that has any representative from
the Encoura Home Office in attendance must allow all current and
prospective Encoura customers and Agents the opportunity to attend.
These events need to be generic Encoura meetings. Only company
produced literature can be used and the promotion of any particular
group or organization is not permitted. The sponsoring Agent will
allow all persons to attend for the same fee; regardless of whether
other Agents who wish to attend are in the sponsoring Agent‘s
organization.
27. Re-packaging and Re-labeling Prohibited
Agents may not re-package, re-label, refill, or alter the labels on
any Encoura product, information, materials, or programs in any way.
Encoura products must be sold in their original containers only. Such
re-labeling or re-packaging is likely to violate federal and state
laws, which could result in severe criminal penalties. In addition,
civil liability could arise when, as a consequence of the re-packaging
or re-labeling of products, the persons using the products suffer any
type of injury or their property is damaged.
28. Conflict of Interest
Encoura Agents may participate in other direct selling, network
marketing or multilevel marketing ventures (collectively "multilevel
marketing"), and Agents may engage in selling activities related to
non-Encoura products and services if they desire to do so. However, if
an Agent elects to participate in another multilevel marketing
opportunity, in order to avoid conflicts of interest and loyalties,
Agents are prohibited from unauthorized recruiting, which includes but
is not limited to the following:
A)
During the term of this agreement, Agents are prohibited from actual
or attempted recruitment or enrollment of Agents or Customers for
other multi-level marketing business ventures, either directly or
through a third party. This includes, but is not limited to,
presenting or assisting in the presentation of other multilevel
marketing business ventures to any Encoura Customer or Agent or
implicitly or explicitly soliciting or encouraging any Encoura
Customer or Agent to join other business ventures. Because there is an
extreme likelihood that conflicts will arise if an Agent operates two
multilevel marketing programs, it is the Agent's responsibility to
first determine whether a prospect is an Encoura Customer or Agent
before recruiting or enrolling the prospect for another multilevel
marketing business venture.
B)
For a period of twelve (12) months following the cancellation of a
Agent's Agreement, the former Agent shall not directly or indirectly
recruit or enroll any Encoura Agent or Customer for another multilevel
or network marketing business if: 1) the Agent or Customer was in the
former Agent's Encoura Marketing Organization (including support
line); or 2) if the former Agent became acquainted with the Agent or
Customer by virtue of their relationship with Encoura.
C)
Appearing in any literature, tapes, conference calls, on-line
advertisements and chat rooms, or promotional material of any nature
for another multilevel marketing business that is used by the Agent or
any third person to recruit Encoura Customers or Agents for that
business venture.
D)
Selling, offering to sell, or promoting any competing non-Encoura
products or services to Encoura customers or Agents. Any product or
services in the same generic category as an Encoura product or service
is deemed to be competing (by way of example, and not limitation, any
dietary supplement is in the same generic category as Encoura’s
dietary supplements, and is therefore a competing product, regardless
of differences in cost, quality, ingredients or nutrient content). A
limited exception to this policy applies to licensed health care
practitioners. Licensed health care practitioners may sell competing
dietary supplements to Encoura Agents and Customers if: (1) such
Agents or customers are also patients of the health care practitioner;
and (2) the care practitioner believes it is in the best interest of
the patient to use an alternate dietary supplement. In order to
qualify under this "health care practitioner" exemption, the health
care practitioner must have a currently active license issued by the
state in which he or she conducts his or her health care practice.
Possession of a license issued by entities other than official state
boards or licensing bureaus will not entitle an Agent to fall within
the health care practitioner exemption.
E)
Offering Encoura products or services, or promoting the Encoura
Marketing and
Compensation Plan, in conjunction with any non-Encoura products,
services, business plan, opportunity, product or incentive.
F)
Offering any non-Encoura products, services, or business plan at any
Encoura
meeting, seminar, launch, convention, or other Encoura function.
Violation of any provision of this policy constitutes an Agent's
voluntary resignation and cancellation of his/her Agent Agreement,
effective as of the date of the violation, and the forfeiture by the
Agent of all commissions or bonuses payable for and after the calendar
month in which the violation occurred. If Encoura pays any bonuses or
commissions to the Agent after the date of the violation, all bonuses
and commissions for and after the calendar month in which the
violation occurred shall be refunded to Encoura.
29. Commercial Retail Outlets
Encoura is a home-based business opportunity. To maintain a standard
of fairness,
Agents may not display or sell Encoura products in retail or wholesale
stores. Any
display of Encoura products must be in a professional manner. Encoura
products may not be sold at swap meets, flea markets, garage sales or
any online marketing portals such as ebay, buy.com or Amazon.
30. Continuing Development Obligations
A)
Ongoing Training
Any
Agent who sponsors or enrolls another Agent into Encoura must perform
a bona fide supervisory function to ensure that the members of his or
her organization are properly operating their Encoura businesses.
Agents must have ongoing contact, communication and management
supervision with the Agents and Customers in their Marketing
Organizations. Examples of such contact and supervision may include,
but are not limited to: newsletters, written correspondence, personal
meetings, telephone contact, voice mail, electronic mail, and the
accompaniment of Agents to Encoura meetings, training sessions, and
other functions.
Agents are also responsible for motivating and training new Agents in
their organizations on Encoura product knowledge, effective sales and
enrollment techniques, the Encoura Marketing and Compensation Plan,
and compliance with
Company Policies and Procedures. Agents must monitor the Agents in
their organizations to ensure that Agents do not make improper product
or business claims, or engage in any illegal or inappropriate conduct.
Upon request, every Agent must be able to provide documented evidence
to Encoura of his or her ongoing fulfillment of the responsibilities
of a sponsor.
B)
Increased Training Responsibilities
As
Agents progress through the various levels of leadership, they will
become more
experienced in sales techniques, product knowledge and the Encoura
program. They will be called upon to share this knowledge with
lesser-experienced Agents within their organizations.
C)
Ongoing Sales Responsibilities
Regardless of their level of achievement, Agents have ongoing
obligations to continue to personally promote sales through the
development of new Customers and, if the Agent has a sales tax
exemption or reseller's certificate, through the development of new
retail customers and servicing their existing retail customers.
D)
Non-Disparagement
Encoura wants to provide its independent Agents with the best
products, compensation plan, and service in the industry. Accordingly,
we value your constructive criticisms and comments. All such comments
should be submitted in writing to the Encoura’s Agent Affairs
Department. Remember, to best serve you, we must hear from you! While
Encoura welcomes constructive input, negative comments and remarks
made in the field by Agents about the Company, its products, or
compensation plan serve no purpose other than to sour the enthusiasm
of other Encoura Agents. For this reason, and to set the proper
example for their Organization, Agents must not issue false or
misleading statements, disparage, demean, or make negative comments
about the Company, other Encoura Agents, its products, the Marketing
and Compensation plan, or officers, or employees, to any third party
other than members of Encoura’s Agent Affairs Department.
31. Return Policy
A)
Returns by Agents and Customers
Encoura offers customers a 30-day money-back guarantee. If for any
reason, a customer is dissatisfied with any Encoura product, he or she
may return that product and/or any unused portion of the product or
empty containers and request a refund or exchange based on the
purchase price (less shipping and handling) if requested within
30-days from the date of purchase. All exchanges are final. If a
customer is also a Agent, this refund provision is limited to $100 per
year. Returns in excess of $100 per year will constitute the Agent's
request to voluntarily cancel his or her Agent Agreement. See Return
Policy on the invoice for details.
B)
Returns by Personal Retail Customers
Agents must provide their personal retail customers with an
unconditional thirty-day (30) money-back guarantee. If, for any
reason, a personal retail customer is dissatisfied with any Encoura
product, he or she may return that product and/or any unused portion
of the product or empty containers to the Agent from whom it was
purchased within 30 days from
the date of purchase for a replacement, exchange or full refund of the
purchase price (less shipping and handling). If a Agent is returning
merchandise to Encoura that was returned to him or her by a personal
retail customer, the product must be received by Encoura within ten
(10) days from the date on which the retail customer returned the
merchandise to the Agent, and must be accompanied by the retail sales
receipt the Agent gave to the customer at the time of the sale. See
Return Procedures on invoice for details.
C)
Returns of Sales and Product Kits
Sales and Product Kits must be returned in their entirety and within
90 days of the
purchase date for a full product refund or exchange to be given. If a
partial Sales and Product Kits is returned the refund or exchange will
be computed using the full
wholesale price of the items that are not returned. In addition, all
returned items must be in resalable condition.
D)
Inventory Returns and Refunds after 30 Days
If a
Encoura customer wishes to terminate his or her Agent agreement or
Benefit Customer agreement and return product that is beyond 30 days
from the date of purchase, the company will issue a refund on all
resalable products and sales aids that the Agent or Customer
personally purchased from the Company within the immediately preceding
12 months. The refund shall be at a rate of 90% of the price paid for
the products or sales aids (no refunds for shipping costs). Products
and sales aids shall be deemed "resalable" if: (1) the product or
sales aids, and their packaging, are in a condition that it is
commercially reasonable for Encoura to resell the merchandise at 100%
of its wholesale cost; and (2) the expiration date on the product has
not elapsed; and (3) the labeling on the product is current; and (4)
the product or sales aids are unopened and the seals are unbroken
(discontinued products and sales aides are non-refundable); and (5)
the product or sales aids are in their original containers, and have
not been damaged in any fashion. Return shipping costs shall be paid
by the returning Agent.
32. Return Procedures
All
merchandise must be returned by the Agent or Customer who purchased it
directly from Encoura. Encoura must authorize all returns before they
are shipped to the company. Agents and Customers must contact the
Customer Service Department at the Encoura Home Office to obtain a
Return Authorization (RA) number. Returns must be shipped within five
(5) days of receiving the RA number. Proper shipping carton(s) and
packing materials are to be used in packaging the product(s) being
returned for replacement, and the best and most economical means of
shipping is suggested. All returns must be shipped to Encoura shipping
pre-paid. Encoura does not accept shipping-collect packages. The risk
of loss in shipping for returned product shall be on the Agent or
Customer. If returned product is not received by the Company's
Distribution
Center, it is the responsibility of the returning party to trace the
shipment.
The
return must be accompanied by the:
A)
RA number;
B)
copy of the invoice;
C)
copy of the original dated Retail Form (if applicable);
D)
unused portion of the product in its original container and/or any
empty containers.
33. Taxes
A.
Agents of Encoura are not employees of Encoura. Each Independent Agent
who earns a commission or any other type of income as a result of
being an Agents of Encoura, is totally and personally responsible to
report and pay for
ANY
and ALL types of Federal, State and Local income taxes,
corporate, commission taxes, sales taxes, fees, dues, penalties or any
other type of liability or monies that are due to ANY and
ALL Federal, State, Local or any other type of Government or
private agency. Encoura is not, can not and will not be responsible
for any and all monies due to any and all Government or private agency
that any Agents of Encoura may have personally incurred.
Every year, Encoura will provide IRS Form 1099 MISC (Non-Employee
Compensation) earnings statement to each U.S. resident who falls into
one of the following categories:
*
Had earnings (commissions, bonuses, prizes, awards) of $600 or greater
in the
previous calendar year; or
*
Made purchases during the previous calendar year in excess of $5,000.
The
Agent’s social security number must be correctly set forth on the
front of the Agent Agreement as submitted. Encoura will be indemnified
for any and all expenses, fees, fines, settlements, or judgments
(collectively "costs") imposed upon the company by any taxing
authority as a result of any inaccurate information that an Agent has
provided. Encoura will withhold any such sums from an Agent’s bonus
and commission checks, although Encoura may, at its discretion, pursue
other avenues of relief against the Agent to collect such sums if the
Agent’s bonus and commission checks are insufficient to cover the full
amount of the costs.
B.
APPLIES TO WISCONSIN RESIDENTS ONLY.
By
virtue of its business operations, Encoura is required to charge sales
taxes on all purchases made by Agents and Advantage Customers, and to
remit the taxes charged to the state of Wisconsin. Accordingly, Encoura will collect and remit sales taxes on behalf of Agents in
Wisconsin based on the selling price of the products, according to
applicable tax rates in the sales tax jurisdiction to which the
shipment is destined.
In
order to collect sales tax based on the selling price of the products
rather than the Retail Customer price only, Agents may only purchase
products for personal use unless they have a valid sales tax exemption
or reseller's certificate on file with the Company. If an Encoura
Agent has a valid sales tax certificate on file, no sales tax will be
charged on sales to the Agent, and it shall be the Agent's
responsibility to collect and remit the appropriate sales tax to the
proper taxing jurisdiction when the products are resold to retail
customers.
Exemption from the payment of sales tax is applicable only to orders
that are shipped to an Agent for which the proper tax exemption papers
have been filed and accepted. Any sales tax exemption accepted by
Encoura is not retroactive.
34. Use of AGENT's Name and Likeness
Agents agree to permit Encoura to use their personal story(s), name(s),
photograph(s), and/or likeness(es) in any Encoura promotional
literature, and waive all rights and claims to remuneration for such
use.
35. Errors
In
case of errors or questions about commissions, orders, or charges,
please notify the Encoura Customer Service Department immediately.
Encoura will not be responsible for any errors, omissions or problems
not reported within thirty (30) days of receipt.
36. Changes to the Encoura Business, Address &
Telephone
A)
General Business Changes
Each
Agent must immediately notify Encoura of all changes to information
contained on his or her Agent Agreement and Benefit Customer
Agreement. Agents may modify their existing Agent Agreement (i.e.,
change Social Security Number to Federal ID Number) by
submitting a written request and a properly executed Agent Application
and Agreement.
B)
Change of Address or Telephone
To
ensure timely delivery of products, support materials, and commission
checks, it is critically important that Encoura’s files are current.
If a Agent is planning to move, he or she should send the new address
and telephone number to Encoura’s Home Office to the attention of the
Order Department. To guarantee proper delivery, two (2) weeks advance
notice must be provided to Encoura on all changes.
37. Transfer of Sponsorship
Encoura strongly discourages the transfer of Agents from one
organization to another. In rare and unique situations however,
Encoura will consider such requests but final approval rarely will be
granted. Transfers requested for the purposes of qualification for
advancement or achievement of higher titles will not be approved under
any circumstances.
All
transfers of sponsorship are subject to final approval by Encoura and
are effective solely upon confirmation by Encoura. Transfers will be
considered in the following circumstances only:
A)
Within the Enrollment Month
If a
written transfer request and new agreement are received by the Company
and the transfer request includes: (1) written approval of the Agent
or Customer (2) written approval of the current sponsor and (3) if the
Agent has an organization, written approval of the current Team
Leader. (no transfer fee)
B)
Within Thirty (30) Calendar Days of Enrollment
If a
written transfer request and new agreement are received by the Company
and the transfer request includes: (1) written approval of the Agent
or Customer, (2) written approval of the current sponsor and (3) if
the Agent has an organization, written approval of the current Team
Leader. ($10 transfer fee per sponsor)
C)
After Thirty (30) Calendar Days of Enrollment
If a
written transfer request and new agreement are received by the Company
and the transfer request includes: (1) written approval of the Agent
or Customer, (2) written approval of the current sponsor and (3)
written approval of the current Team Leader. ($100 transfer fee)
D)
In cases involving fraudulent inducement or unethical sponsoring by
the sponsor or support line. In such cases, Encoura will be the final
authority. Encoura will send
notification of its decision within thirty (30) days
E)
If a Agent cancels his or her Encoura Agreement and does not own,
operate, or
participate in any Encoura business for six (6) consecutive calendar
months, that Agent may re-enroll under a new sponsor. There is no
Company approval necessary in this situation, although the Company
always reserves the right not to accept any new or renewal agreement.
38. Sale or Assignment of Encoura Business
Although an Encoura business is a privately owned, independently
operated business, the sale or assignment of the Encoura business is
subject to certain limitations. Prior to selling an Encoura business,
the selling Agent must notify Encoura’s Compliance Department of his
or her intent to sell. If an Agent sells or assigns his or her Encoura
business, the following criteria must be met:
A)
The seller must pay a transfer fee of $100.00 to Encoura.
B)
The selling and buying Agents must be in good standing and not in any
violation of any of the terms of the Agreement in order to be eligible
to buy, sell or assign a Encoura business.
C)
The buyer must become a qualified Encoura Agent before becoming
eligible for a purchase, assignment or acquisition of any interest in
the Encoura business.
D)
The selling Agent will not be eligible to participate in the Encoura’s
compensation plan for a period of six (6) calendar months after the
sale.
E)
If the buyer or an immediate household family member of the buyer
already owns an Encoura business, the buyer or immediate household
family member must relinquish his or her current business by
terminating his or her existing Encoura Agent Agreement or
transferring it to someone other than a household member, and the
buyer may have no operational, managerial, or financial interest
whatsoever in the original business. The buyer may then buy a new
Encoura business without six months of inactivity.
F)
Agent businesses that have or have had a total group volume of 2,000
Encoura PV or more may not be transferred to any other party as any
such transfer would constitute the purchase of status or position.
All
sales and assignments of an Encoura Business are subject to final
approval by
Encoura and are effective solely upon confirmation by Encoura. Please
allow thirty (30) days for review. Encoura will send notification of
the decision. No transfers will take place after the 25th of each
month, any request received after the 25th of a given month will be
considered in the next month.
39. Succession
Upon
the death or incapacitation of an Agent, his or her business may be
passed to his or her heirs. Appropriate legal documentation must be
submitted to Encoura to ensure the transfer is proper. Required
documentation includes: 1) a death certificate; 2) a notarized copy of
the deceased or incapacitated Agent's will or trust document; 3) a
completed Agent Application and Agreement executed by the beneficiary.
This must be done
within two (2) months of death or incapacitation by the successor;
otherwise, the Agent's Agreement will be cancelled.
If
the deceased or incapacitated Agent bequeaths his or her Encoura
business to
multiple heirs, the heirs must form a business entity to operate the
business. Under no circumstances will Encoura divide an Organization
or monthly commission and bonus checks among multiple parties. The
Company will issue a single check to the business entity created by
the deceased's heirs.
40. Divorce or Dissolution
If a
business entity operating an Encoura business dissolves or ceases its
existence, Encoura will continue to pay commissions and issue awards
and recognition, according to the status quo as it existed prior to
institution of the divorce or dissolution proceedings. No changes to
the Encoura business, nor payees on the commission
checks, shall be permitted during the pendency of divorce or
dissolution proceedings. Once the divorce or dissolution is finalized,
Encoura will place the business in the name of the spouse who is
entitled to receive it according to a court's divorce decree or a
final property settlement agreement. In the case of business entity
dissolution, the business shall be transferred into the name of the
individual who is entitled to operate it according to the agreement
settling and winding up business affairs. It shall be the
responsibility
of
the individual receiving the business to provide Encoura with a
certified copy of the property settlement agreement, divorce decree,
or other dissolution agreement. Under no circumstances will Encoura
divide the organization, or issue separate commission and bonus checks
to the spouses or business affiliates. If the former spouses or
business affiliates consent or enter into any form of agreement or
order that requires the Company to issue more than one commission
check or divide Organizations, the Agent Agreement and business shall
be cancelled.
41. Titles Not Forfeited
An
Agent can lose his/her paid status and therefore the right to
participate in the corresponding commission and bonus if he/she no
longer qualifies for the commission or bonus pertaining to such
status. However, as long as an Agent remains active, he/she will not
forfeit the title of the highest status he/she has achieved.
42. Inactivity and Cancellation
A)
Roll Up
When
a vacancy occurs in a Marketing Organization due to the non-renewal,
inactivity, voluntary resignation or involuntary termination of a
Agent (collectively "canceled"), each Agent personally sponsored by
the Canceled Agent (a "First Level Agent") will have the opportunity
to roll up into the position of the Canceled Agent.
Note: Roll up will occur after the second month of an Agent being
canceled.
The
Sponsor of the Canceled Agent will not inherit the Canceled Agent's
Personal
Sponsored until the requirements stated in Policy 44 are met.
B)
Effect of Cancellation and Roll Up
So
long as an Agent remains active and complies with the terms of the
Agent Agreement and Policies and Procedures, Encoura shall pay
commissions to such Agent in accordance with the Compensation Plan. An
Agent's bonuses and commissions constitute the entire consideration
for the Agent's efforts in generating sales and all activities related
to generating sales (including building a Marketing Organization).
Following the non-renewal of an Agent's Agreement (non-renewal may be
at the discretion of either the Agent or the Company), an Agent's
cancellation for inactivity, or the voluntary or involuntary
cancellation of an Agent's Agreement (all of these methods are
collectively referred to as "cancellation"), the former Agent shall
have no right, title, claim or interest to the Marketing Organization
that he or she operated prior to the
cancellation, or to any commission or bonus from the sales generated
by the Organization. Agents waive all rights and claims, including but
not limited to property rights that they may have to the Marketing
Organization. Following an Agent's cancellation of his or her Agent
Agreement, the former Agent shall not hold himself or herself out as
an Encoura Agent and shall not have the right to sell Encoura products
or services. An Agent whose Agent Agreement is canceled shall receive
commissions and bonuses only for the last full pay period he or she
worked prior to cancellation (less any amounts withheld during an
investigation preceding an involuntary cancellation).
C)
Involuntary Cancellation
An
Agent's violation of any of the terms of the Agreement, including any
amendments that may be made by Encoura in its sole discretion, may
result in any of the sanctions listed below, including the involuntary
cancellation of his or her Agent Agreement. Involuntary cancellation
shall be effective on the date on which written notice is mailed,
return receipt requested, to the Agent's last known address, or when
the Agent receives actual notice of cancellation, whichever occurs
first.
D)
Voluntary Cancellation
A
participant in this direct sales plan has the right to cancel at any
time, regardless of reason. Cancellation must be submitted in writing
to the Company at its principal business address. The written notice
must include the Agent's signature, printed name, address and Encoura
I.D. number.
E)
Non-renewal
The
term of this Agreement is six months from the date of enrollment. The
Agreement shall automatically renew every six months unless one party
provides the other with at least ten days advance written notice of
its intent not to renew. Either party may elect not to
renew the agreement at any six month renewal date.
F)
Inactivity
It
is the Agent's responsibility to lead his/her Marketing Team with the
proper example in the production of Customers and PV. Without this
proper example and leadership, the Agent will lose his/her right to
receive commissions and bonuses from his/her Marketing Team. The more,
an Agent and Customer is considered to be active in the months he/she
has placed a personal order totaling five (5) PV or more and an Agents
must perform a roll in the
marketing organization. Also in order to retain an Organization
and active status, Agents and Customer must
personally produce at least thirty (30) PV every six months. Failure
to personally produce at least thirty (30) PV for six (6) consecutive
months will result in an inactive status and for Agents permanent roll up of an
Organization. The roll up shall become effective in the month
following the last day of the second month of inactivity. In addition,
failure to produce Point Volume, in any amount, for six (6)
consecutive months will result in cancellation of the Agent's
Agreement. The account cancellation shall become effective in the
seventh (7) month of inactivity on or about the 15th business day.
43. Inheritance of Sponsored from a Canceled Agent
A.
The first active Sponsor of a Canceled Agent will inherit the Personal
Sponsored of said Canceled Agent.
B.
To qualify for any roll up or inheritance, the Agent who will be
receiving the roll up or inheriting the Personal Sponsored must be in
compliance with Encoura’s Policies and Procedures.
C.
Inherited Sponsored will not count toward contest qualifications.
D.
The term "canceled", refers to account inactivity, voluntary
resignation or involuntary termination and is further defined in our
current Roll-up Policy.
E.
Inheritance will take place in the month following the completion of
all requirements.
44. Dispute Resolution and Disciplinary Proceedings
A)
Disciplinary Sanctions
Violation of the Agreement, these Policies and Procedures, or any
illegal, fraudulent, deceptive or unethical business conduct by a
Agent may result, at Encoura’s discretion, in one or more of the
following corrective measures:
-
Issuance of a written warning or admonition;
-
Requirement that the Agent take immediate corrective measures;
-
Restricting the Agent's privileges;
-
Imposition of a fine that may be withheld from bonus and commission
checks;
-
Loss of rights to one or more bonus and commission checks;
-
Adjustment of any Marketing Organization, including the movement of
all or part of the Marketing Organization to another Agent;
-
The withholding of all or part of the Agent's bonuses and
commissions during the period that Encoura is investigating any
conduct allegedly violating the Agreement and, if an Agent's
business is canceled for disciplinary reasons, the Agent will not be
entitled to recover any commissions withheld during the
investigation period;
-
Suspension of the individual's Agent Agreement for one or more pay
periods, with a corresponding permanent loss of commissions during
the suspension period;
-
Suspension or permanent revocation of privileges associated with
being an
Agent Involuntary cancellation of the offender's Agent Agreement;
-
Any other measure expressly allowed within any provision of the
Agreement or which Encoura deems practicable to implement and
appropriate to equitably resolve injuries caused partially or
exclusively by the Agent's policy violation or contractual breach;
-
Institution of legal proceedings for monetary and/or equitable
relief in situations deemed appropriate by Encoura.
B)
Reporting Policy Violations
An
Agent observing a policy violation by another Agent shall submit a
written report of the violation directly to the attention of the
Encoura Compliance Department. Details of the violation(s) such as
dates, number of occurrences, persons involved, and any supporting
documentation must be included in the report.
C)
Grievances and Complaints
When
an Agent has a grievance or complaint about another Agent regarding
any practice (other than a breach of the Agreement, which must be
reported to the Company pursuant to subsection (B) immediately above)
in relationship to his or her respective Encoura businesses, the
complaining Agent should first report the problem to his or her
sponsor and enroller who should review the matter and try to resolve
it with the other party's support line sponsor. If the matter cannot
be resolved, it must be reported in writing to the Compliance
Department at the Encoura Home Office. The Compliance Department will
review the facts and attempt to resolve the situation if appropriate.
D)
Appeals of Sanctions
Following issuance of a final sanction, the disciplined Agent may
appeal the sanction to the Compliance Department. The Agent's appeal
must be in writing and received by the Company within fifteen (15)
days from the date of Encoura’s notice. If Encoura does not receive
the appeal within the fifteen (15) day period, the sanction will be
final. The Agent must submit all supporting documentation with his or
her appeal correspondence. If the Agent files a timely appeal of a
sanction, the Compliance Department will review and reconsider the
sanction, consider any other appropriate action and notify the Agent
in writing of its decision. In some cases an Agent may be placed on
suspension or other sanctions imposed while Encoura is conducting an
investigation into the matter. Such interim sanctions are not "final"
sanctions and are not subject to appeal.
E)
Arbitration, Governing Law, Venue and Jurisdiction
The
Agreement will be governed by and construed in accordance with the
laws of the State of Wisconsin, unless the laws of the state in which
the Agent resides expressly require the application of its laws.
Unless the laws of the state in which an Agent resides expressly
prohibit the consensual jurisdiction and venue provisions of the
Agreement, in which case such state law shall govern, disputes and
claims relating to Encoura, the Agreement, or Encoura’s products and
services, the rights and obligations of an Agent and Encoura, or any
other claims or causes of action relating to the performance of either
an Agent or Encoura under the Agreement shall be settled totally and
finally by arbitration in Madison, Wisconsin, or such other location
as Encoura prescribes, in accordance with the Federal Arbitration Act
and the Commercial Arbitration Rules of the American Arbitration
Association which are in effect at the time the arbitration is filed.
All parties to the arbitration shall be entitled to receive all
discovery rights allowed by the Federal Rules of Civil Procedure. If
an Agent files a claim or counterclaim against Encoura, he or she
shall do so on an individual basis and not with any other Agent or as
part of a class action. The decision of the arbitrator shall be final
and
binding on the parties and may, if need be, reduced to a judgment in
any court of competent jurisdiction. This agreement to arbitrate shall
survive the cancellation of the Agreement.
Nothing in the Agreement or the above arbitration provision shall
prevent Encoura from applying to any court and obtaining a writ of
attachment, temporary restraining order, preliminary injunction,
permanent injunction or other equitable relief available to safeguard
and protect Encoura’s interests prior to, during or following the
filing of any arbitration or other proceeding or pending the rendition
of a decision or award in
connection with any arbitration or other proceeding. The parties
consent to exclusive jurisdiction and venue before any federal or
state court residing in Dane County, Wisconsin for any action seeking
equitable relief.
45. Definitions
AGENT:
Is a person or persons that has an accepted Agent agreement on file
with Encoura and has qualified for a bonus in Encoura's compensation
plan.
Commission Volume (or "CV"):
Every commissionable Encoura product or service has a commission value
attached to it. These points are called "CV." The CV accumulated by an
Agent's Marketing Team and personal efforts are used in the
determination of the
amount of
an Agent's bonuses and commissions.
Customer:
When the word "Customer" is used with an upper case "C," it refers to
persons or entities that have enrolled in Encoura’s Advantage or
Wholesale Customer
Programs.
customer
-
When the word "customer" is used with a lower case "c," it refers to
persons who have enrolled in Encoura’s Advantage Customer programs and to
persons who purchase products on a retail basis from Encoura Agents.
Leg:
Each personally sponsored person or persons in your Marketing Team
becomes a Leg within your Marketing Team.
Organization:
See Team below.
Personal PV:
The PV from your personal purchases and your non – Agent Customers
together make up your personal PV.
Point Volume (or "PV"):
Every commissionable Encoura product or service has a point value
attached to it. These points are called "PV." The points accumulated
by an Agent's Marketing Team and personal efforts are used in the
determination of the Agent's
qualification for
bonuses and commissions.
Recruit:
Actual or attempted solicitation, enrollment, encouragement, or effort
to influence in any other way, either directly, indirectly, or through
a third party, another Encoura Agent or Customer to enroll or
participate in another multilevel marketing, network marketing sales
opportunity. This conduct constitutes recruiting even if the Agent's
actions are in response to an inquiry made by another Customer or
Agent.
Support Line Team:
The immediate Sponsor and all Agents and Team Leaders in the
genealogical hierarchy above a given Agent.
Team:
An Agent's "Team" consists
of customers, personally sponsored Agents, and all other
Agents and customers in the Legs of your personally sponsored Agents.
Effective 12/29/2011
Encoura
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